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True Best Practice...

Key fact: ITIL is a framework, not a standard.

A broad framework of general ITSM guidance that's concerned with practices, not processes, ITIL is industry "best practice" for IT support.

Its processes are basic, so ITIL accreditation is available only for IT practitioners and ITSM tool software companies. Accreditation for individual organisations would lack substance.

ITSM tool accreditation

For tools, accreditation confirms that a range of functionality is present required for the process to work in practice, including configurability and interoperability with other ITIL processes. Accreditation confirms that a tool is "fit for use".

The criteria is not part of ITIL. It is what software companies have independently determined is necessary for their product to be useable, viable, and sellable.

Accreditation is particularly beneficial for new ITSM software entering the market, and is generally beneficial for reassurance when an organisation is considering any tool.
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PeopleCert does not share the criteria. There is no need to because it is impossible for a basic process to work much better just from non-standard functionality being added on top.

For a basic process to work well, to be "fit for purpose", the process itself must be improved. Intentionally, ITIL leaves the question of how down to individual organisations.

 
Tool configuration for ITIL success
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Enabled by standard tool functionality (whether ITIL accredited or not), most ITIL processes can be made fit for purpose through a combination of configuration, standard operating procedures being established, and sometimes tool integrations and other add-ons.

For Incident and Request Management though, this is not so. Flow Management is required.

 

Why, then, is Flow Management new only now?

The universal criteria for ITSM tool software has always been ITIL compliance. Alongside new ITSM trends such as AI, accepted best practice is all that organisations expect from their tool's core functionality.
 
So software companies have not looked hard to improve IT support's process despite it clearly not working well, and undesirable outcomes are simply tolerated as "it is what it is".
 

To understand this pivotal fact in some detail, please request our white paper on the subject.
 

Some tools have improved the process in the AP direction though. Apart from all tools mapping statuses to "on-hold", status-change automation upon a customer update, and "next-response" timescale criteria applied to all statuses, have emerged in the ITSM tool marketplace.

Success for 11 ITIL practices

Recognising that something was acutely wrong, and with a "digital transformation" lens to the problem, Opimise was formed in 2019 to modernise and advance IT support by establishing its very own highly practical guidance of "true best practice".

The result is the Support Ops Focus Framework (SOFF). SOFF has two practices: Support Lifecycle Management (aka Flow Management) and its entirely complementary Team Performance Management which is centred on a capabilitiy for true Contribution Recognition.

All 12 SOFF capabilities across both practices are more than ITIL-aligned; they bring ITIL processes to life. An optimal methodology and standard against which IT organisations can be accredited.

 
With all support-related ITIL process gaps filled to remove 21 common operational issues, SOFF accredited organisations and service tools are "Flow verified".

 

 11 ITIL processes / practices improved by Flow Management  

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  • Service Desk - All operational needs are met | Enablement of the Digital Channel Service Desk.

  • Incident & Request - With AP, focus switches to what matters - timely activity for attentive service.

  • Workforce & Talent - Motivated, supported teams who benefit from accurate achievement knowledge.

  • Measurement & Reporting - Flow Metrics gauge support's primary factor of good experience - attentiveness.

  • Continual Improvement - Every procedural shortcoming is identified, coordinated to develop lean service.

  • Knowledge Management - Form Knowledge Centred Service | Swarm to avoid escalation and delay.

  • Supplier Management (SIAM) - proactively manage supplier provision, ticket-by-ticket and at a service level.

  • Problem Management - identify more Incidents that are "problems" to be removed, and much earlier too.

  • Relationship Management - expose where business conversations are needed.

  • IT Asset Management - maintain CMDB accuracy.

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